Marketing Prior
|
Event Summary & Date to Webmaster
|
(Y / N)
|
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Event Summary and Date to ABS
/ Communications Director
|
(Y / N)
|
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Event Detail Description / Costs to Webmaster
|
(Y / N)
|
|
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Introduction Email Body to Members
|
(Y / N)
|
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Reminder Email to Members
|
(Y / N)
|
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Last Chance Email to Members
|
(Y / N)
|
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Marketing After
|
Photos loaded to Website / Webmaster
|
(Y / N)
|
|
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Attendee Comments to Webmaster
|
(Y / N)
|
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Attendee Article to
Newsletter Director
|
(Y / N)
|
|
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Email to Members to announce Photos
|
(Y / N)
|
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Hotel
|
Hotel thru Organization or Direct
|
Direct ?
(Y / N)
|
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Contact Name & Title
|
|
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Contact Phone
|
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Room Block Size (typically 30)
|
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Room Block Cutoff (typically 30)
|
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Days
prior :
|
|
Discounted Room Rate
|
|
Cost $
|
|
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Room Rate Base & Room Rate
Gross w/ Taxes & Fees s/b Disclosed. |
|
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Complimentary Breakfast?
|
(Y / N)
|
|
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Complimentary Airport Shuttle?
|
(Y / N)
|
|
|
|
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Catering
|
Contact Name & Title
|
|
|
|
Contact Phone
|
|
|
|
Friday Night Cocktail Facilities?
|
(Y / N)
|
Cost $
|
|
Saturday Night Cocktail Facilities?
|
(Y / N)
|
Cost $
|
|
Saturday Night Banquet Facilities?
|
(Y / N)
|
Cost $
|
|
Meal Selections Confirmed?
|
(Y / N)
|
Cost $
|
|
Date for Final Meal Count
|
Days
prior :
|
Count
|
|
Other Amenities?
|
|
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FBO
|
Contact Name & Title
|
|
|
|
Contact Phone Number
|
|
|
|
Parking Available?
|
(Y / N)
|
Cost $
|
|
Tie Down Ropes Available?
|
(Y / N)
|
|
|
Parking Secured/Patrolled?
|
(Y / N)
|
|
|
Fuel Availability?
|
(Y / N)
|
100LL / Jet A / Prist
|
|
Fuel Discount?
|
(Y / N)
|
Cents / gal $
|
|
Maintenance Available ?
|
(Y / N)
|
A&P / Avionics
|
|
Complimentary Hotel Shuttle?
|
(Y / N)
|
Phone #
|
|
Rental Car pick-up/drop-off?
|
(Y / N)
|
Phone #
|
|
FBO Unicom?
|
(Y / N)
|
Frequency
|
|
Suggested airport ops procedures?
|
|
|
|
Greeting / Arrival Packet?
|
(Y / N)
|
|
|
|
|
|
Event
|
Contact Name & Title
|
|
|
|
Contact Phone
|
|
|
|
Transportation needed?
|
(Y / N)
|
Cost $
|
|
Group Meeting Time
|
|
|
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Group Meeting Place
|
|
|
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Event Charge per person
|
|
Cost $
|
|
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Vans/Transport
|
Contact Name & Title
|
|
|
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Contact Phone Number
|
|
|
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Number of Seats Needed
|
Vans
|
Seats
|
|
Rental Price per Day
|
|
Cost $
|
|
Number of Days Needed
|
Days
|
|
|
Cost per Seat
|
|
Cost $
|
|
Drivers Arranged ?
|
(Y / N)
|
|
|
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Credit Card Used for Insurance Purposes |
|
|
|
|
|
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Other Items
|
Name
Tags?
|
(Y / N)
|
Cost $
|
|
Door Prizes - Raffle Tickets?
|
(Y / N)
|
Cost $
|
|
Door Prizes -
Purchase Arrangements Made?
|
(Y / N)
|
Cost $
|
|
Itinerates
|
(Y / N)
|
Cost $
|
|
Local Information Packs
|
(Y / N)
|
Cost $
|
|
Handicap Allowances or
issues
|
(Y / N)
|
Cost $
|
|
Welcome Packs - Drinks
at Airport
|
(Y / N)
|
Cost $
|
|
Departure Packs
|
(Y / N)
|
Cost $
|
|
|
|
|
|
Additional Fees
|
Add 10% to your Costs
Estimate to cover Credit Card Fees |
10% |
|
|
Add $25 / Plane for General
Club & Event Expenses |
$25 |
|
|
Add 10% of your costs to
buffer for extra Event expenses (Other Items) |
10% |
|
|
Hotels - Do not forget
about Taxes, & Misc Charges |
10-25% |
|
|
Meals - Do not forget about
Tips & Service Charges |
15-20% |
|
|
Meetings - Do not forget
about Room Charges - Setup Fees |
|
